A Project Management Tool
If you’re working on a project that has multiple participants and levels of approval, then a project management tool is a must. If you don’t have one yourself, you’ll probably end up using one your client has chosen. That’s not always easy because they all work slightly differently and you may not want to learn a new system.
I’ve been lucky because most of my clients use Trello, where I already had an account. Like any good project management tool, it allows you to track project stages, assign tasks and get a broad overview of where everything’s at.
Trello is a kanban style tool which works with boards and lists. For example, one of my clients has a space set up to manage freelancers, with boards for stages of the editorial process (ideas, approved ideas, in production, reviewed, ready to post).
Each of those boards has lists of articles, and different freelancers are assigned to each article. You can upload articles or link to Google Docs and have a conversation on each article, @ mentioning anyone who needs to do. Each separate article also has a to-do list.
Other options for freelance project management include:
There are dozens to choose from, so pick one that suits your workflow.